Participation Guidelines
• Eligible Organizations
1. Only regionally accredited academic institutions may participate.
2. Authorized delegates such as faculty professors, advisors, lecturers or in-house recruiters may represent institutions.
3. No third party recruiters are allowed. The PhD Workshop exclusively promotes direct delegate-to-candidate interviews and meetings.
• Participation Rates 1. Reserve Meeting Tables-Mandatory:
NOTE:
• Each delegate is required to pay a participation fee. To ensure an optimal experience, only two delegates are permitted per table during the workshop. In the event that more than two delegates are expected to attend, an additional table should be reserved.
• Every two delegates are regarded as a preferential group, so the second delegate is charged at half price.
Participation rates include:
1. Use of 1 meeting table with 4 chairs (2 for institution delegates, 2 for students);
2. Access iSchedule system for online scheduling with the pre-registered students;
3. Promotion via social media channels of PhD Workshop China;
4. Coffee/tea break and lunch during the workshop in Shanghai and in Beijing;
5. WIFI connection at workshop venues;
6. Profile in the workshop Catalogue;
7. USB Key with the whole list of registered students;
2. Reserve Seminar Presentation (30 minutes / session) - Optional
NOTE: Presentation rate includes: A 50-people capacity room, AV equipment, multi-media projector, laptop and audience promotion.
3. Reserve Ad and Sponsorship – Optional
Institutions are invited and encouraged to place advertisements in the Catalogue, Workshop Tote Bag, Online Logo Banner as well as the sponsorship opportunity.
NOTES:
1. Online Logo Banner will be placed with your institution logo and website on the Login webpage and Visitor registration webpage, where the logo banner could be seen by every visitor and could be linked to your institution website by clicking on the logo.
2. Notepad will be distributed to the students on site for ready use during the meeting and interviews. Your Institution Logo and website will be highlighted on the notepad for promotion. It is expected that 2000 notepads will be produced.
3. Workshop Tote Bag will be carried and recognized by all school delegates and students from the workshop to the streets, or even on campus. It is expected that 2000 bags will be produced.
4. Artwork design should be more than 300(dpi) & set extra 3mm bleeding on each side for trimming, and be submitted in PDF or JPG by Oct. 20, 2026.
• Promotional Brochure • Visa Invitation Letter If you need a visa to enter China, we could help provide the invitation letter. It will be issued within 5 working days after we get your filled-in application form and scanned Passport copy.
Please kindly check with the Chinese embassy or consulate near your location at homeland to allow sufficient time for your visa processing.
• Contact Us Management Office
YuanSheng Education Ltd.
subject to China Education Association for International Exchange (CEAIE)
Room H306, China Overseas Business Center,
No.1 Fuchengmen Wai Dajie, Beijing, 100037
T: +86-10 8315 / 8306
Mr. Nicholai ZHANG Zhangzihao@ceaie.edu.cn
Mr. Harden DANG Harden@ceaie.edu.cn
2. Authorized delegates such as faculty professors, advisors, lecturers or in-house recruiters may represent institutions.
3. No third party recruiters are allowed. The PhD Workshop exclusively promotes direct delegate-to-candidate interviews and meetings.
• Participation Rates 1. Reserve Meeting Tables-Mandatory:
NOTE:
• Each delegate is required to pay a participation fee. To ensure an optimal experience, only two delegates are permitted per table during the workshop. In the event that more than two delegates are expected to attend, an additional table should be reserved.
• Every two delegates are regarded as a preferential group, so the second delegate is charged at half price.
| City | Date | Special Early Bird Rates Before April 30 |
Early Bird Rates From May 1 to June 30 |
Final Rates After June 30 | |||
| 1st Delegate | 2nd Delegate | 1st Delegate | 2nd Delegate | 1st Delegate | 2nd Delegate | ||
| Shanghai | Nov. 19 | CNY10,000 | CNY5,000 | CNY12,000 | CNY6,000 | CNY14,000 | CNY7,000 |
| Beijing | Nov. 21 | CNY14,000 | CNY7,000 | CNY16,000 | CNY8,000 | CNY18,000 | CNY9,000 |
1. Use of 1 meeting table with 4 chairs (2 for institution delegates, 2 for students);
2. Access iSchedule system for online scheduling with the pre-registered students;
3. Promotion via social media channels of PhD Workshop China;
4. Coffee/tea break and lunch during the workshop in Shanghai and in Beijing;
5. WIFI connection at workshop venues;
6. Profile in the workshop Catalogue;
7. USB Key with the whole list of registered students;
2. Reserve Seminar Presentation (30 minutes / session) - Optional
NOTE: Presentation rate includes: A 50-people capacity room, AV equipment, multi-media projector, laptop and audience promotion.
- Early Bird Rates before June 30, 2026
- Beijing: CNY4,500/Session
- Shanghai: CNY5,500/Session
- Final Rates after June 30, 2026
- Beijing: CNY4,500/Session
- Shanghai: CNY5,500/Session
3. Reserve Ad and Sponsorship – Optional
Institutions are invited and encouraged to place advertisements in the Catalogue, Workshop Tote Bag, Online Logo Banner as well as the sponsorship opportunity.
| Items | Placements | Dimensions (mm) | Rates(CNY) |
| Catalogue | Inside Full Page | 117W x 215H | 9,000 |
| Inside Back Cover | 14,500 | ||
| Inside Front Cover | 15,000 | ||
| Inside First Page | 15,500 | ||
| Online Logo Banner | Login Webpage and Visitor Webpage | 200 x 100 pixels | 18,000 |
| Notepad Sponsorship | Logo and website highlighted on the notepad | 117 x 215 mm | 20,000 |
| Workshop Tote Bag | Logo, name and slogan listed on one side of the bag | 23,000 |
1. Online Logo Banner will be placed with your institution logo and website on the Login webpage and Visitor registration webpage, where the logo banner could be seen by every visitor and could be linked to your institution website by clicking on the logo.
2. Notepad will be distributed to the students on site for ready use during the meeting and interviews. Your Institution Logo and website will be highlighted on the notepad for promotion. It is expected that 2000 notepads will be produced.
3. Workshop Tote Bag will be carried and recognized by all school delegates and students from the workshop to the streets, or even on campus. It is expected that 2000 bags will be produced.
4. Artwork design should be more than 300(dpi) & set extra 3mm bleeding on each side for trimming, and be submitted in PDF or JPG by Oct. 20, 2026.
• Promotional Brochure • Visa Invitation Letter If you need a visa to enter China, we could help provide the invitation letter. It will be issued within 5 working days after we get your filled-in application form and scanned Passport copy.
Please kindly check with the Chinese embassy or consulate near your location at homeland to allow sufficient time for your visa processing.
• Contact Us Management Office
YuanSheng Education Ltd.
subject to China Education Association for International Exchange (CEAIE)
Room H306, China Overseas Business Center,
No.1 Fuchengmen Wai Dajie, Beijing, 100037
T: +86-10 8315 / 8306
Mr. Nicholai ZHANG Zhangzihao@ceaie.edu.cn
Mr. Harden DANG Harden@ceaie.edu.cn